Please note Makers' Space has limited funds and therefore we may have to plan or write grants to deliver workshops.
Organising a Master workshop has a few steps but once a source of funding is decided and secured anyone can do it. Some simple steps Planning the workshop 1. You will need a quote from the artist including any travel or accomodation costs and how many participants they want, and possible dates .Confirm with artist how much notice of cancellation is required 2. Decide how to pay for the artists fees- Charge participants or apply for funding 3. If you decide to charge participants you will need to have a way to collect fees- Event brite is the platform currently being used 4. You will need to set a price that covers all fees and include the possibility of people pulling out and wanting refunds, so consider a minimum number of participants to attend to cover those costs - if that number is not met postpone the event- Example 10 X$100 = $1000 -the artist fee is $500 including extra costs- you need at least 5 participants to go ahead. If you make a profit then Maker's space can hold that in a silo for future opportunities 5. If you decide to apply for funding you will need to source grants to apply. apply then be successful in the application- you may then be able to offer the workshop for free or a reduced cost for participants.
Promoting the Workshop 1. Create promotional content on a program like Canva- How to use Canva (ask members for help) 2. Share content on social media, Makers space page 3. Share with [email protected] if you want it added to newsletter and website 4. Tell people- word of mouth is the most powerful tool
Leading up to workshop 1. Confirm you have enough participants registered and paid to go ahead- if no cancel- if yes 2. Reconfirm with artist and ask what requirements they have re set up 3. send a reminder to participants 4. Check space has ammenities tea coffee milk toilet paper If workshop requires cancelling- notify guest artists asap Notify participant of cancellation and refund payments
Day of workshop 1. Set up space as required - put out tea coffee etc 2. Get there early to Welcome artists and participants 3. Support artist & participant with their needs 4. Ask for feedback from both participants and artist 5. Ensure space is tidy
Following the workshop 1. Contact the treasurer to ensure they have a copy of the artist invoice to pay 2. Send a thank you email to the artist 3. Post some photos of the event on social media- tag the artist & the space if its on your personal account